How to Receive the Grant

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How to receive the Grant?

There are a couple of action items before the start of your mobility:

  1. If applicable, please apply for a visa as soon as possible. You will need for sure the scholarship award letter and an invitation letter from your host institution.
    Save all receipts as you can claim the reimbursement of costs for a standard visa as well as visa related costs later. But reimbursement is only possible if the costs are reasonable, justified, and prudent and if the you can provide all necessary supporting documents. All documents must be original travel documents.
  2. Send a scanned copy of your invitation letter to the Project Coordinator. The Project Coordinator will issue the insurance according to the details stated in the invitation letter.
  3. Provide the required personal details to the Project Coordinator. The Project Coordinator is in charge of organizing the travel. Do not buy something on your own - unless approved by the Project Coordinator in writing!
    It is your responsibility to answer the questions of the Project Coordinator true and complete.
    Remember to keep all tickets, boarding passes, etc. safe. You must provide them upon arrival.
  4. Fill in and sign the scholarship award agreement available on the website (you need to log in). It is your responsibility to provide the Project Coordinator with a copy/scan of the completed scholarship award agreement signed by you as well as the home institution (if applicable) on time.
  5. Get in touch with your host institution as possible, especially regarding practicalities like housing.

Regarding the action items upon arrival, during your stay or at the end of your mobility period, please read the Guidelines for Grantees carefully. If you have any questions, please visit the whom to contact and how page.